Per-client access · SA105 pack · CT600 journal · CSV
January is bad because the records arrive in January.
Not because the work is hard. Because eleven months of a client's property income turns up as a carrier bag of receipts and a bank statement, three weeks before the deadline.
Beat 1 · Your season now
You are not doing accountancy. You are doing archaeology.
The client means well. They have a folder, or an email trail, or a shoebox. Somewhere in it is a boiler replacement that might be capital, a service charge that might be allowable, and a deposit that definitely isn't income.
Most of the fee is spent establishing what happened, and almost none of it on the judgement your client is actually paying for.
Beat 2 · What breaks
Quarterly records make an annual scramble impossible.
Making Tax Digital moves the problem from once a year to four times a year. The threshold is tested against an earlier year's qualifying income and MTD begins two years later — over £50,000 in 2024-25 starts April 2026, over £30,000 in 2025-26 starts April 2027, over £20,000 in 2026-27 starts April 2028.
That last detail is the one most published sources get wrong: they key each threshold to the year MTD starts. A client on £40,000 in 2025-26 is under the £50,000 figure everyone quotes for 2026, and is still in MTD from April 2027.
A shoebox cannot be filed quarterly. Whatever your clients do now, it stops working on a known date.
- Records that arrive eleven months late, four times a year
- Categorisation done from a bank line and a guess
- No way to see a client's position until they send something
- A threshold rule that half your clients have been told wrongly
Beat 3 · Why your current tools can't fix it
Generic bookkeeping doesn't know what a tenancy is.
A general ledger can hold the numbers, but it has no concept of a tenancy, a deposit that is not income, a client-money balance that is not the landlord's, or an SA105 box. So the property-specific judgement gets applied afterwards, by you, from memory of what the client said in March.
And if the landlord uses a letting agent, half the source data is in the agent's system, in a shape that was never meant to leave it.
Beat 4 · What changes
You get invited in, and the year is already assembled.
Your client invites you to their books — per client, scoped, and revocable by them at any time. You see the cash book for a tax year, the SA105 figures with their supporting detail, and the expense rows with the ability to recode them where the categorisation is wrong.
When the period is right, the client's period locks. For incorporated clients there is a period journal for CT600 input, exportable as CSV for import into whatever you actually work in.
PropFlow prepares the quarterly digital records. It does not file them — you do.
- Invited per client, revocable by the client, scoped to their books
- SA105 figures, record, document and full pack per tax year
- Cumulative quarterly digital records for MTD
- CT600 period journal, with CSV export for import
What ships today
What you get, per client.
Access you are invited into.
Per-client, scoped to that landlord's finance data, and revocable by them at any time. No shared logins, no blanket access to a firm's whole portfolio.
Explore furtherThe SA105 pack.
Figures, a machine-readable record, a readable document and the whole pack as one download — per client, per tax year, with the detail behind each box.
Explore furtherCT600 journal, exportable.
A period journal for incorporated clients, with CSV export so it imports into the system you actually work in rather than living here.
Explore furtherRecode, then lock.
Fix a miscategorised expense at parity with what you'd do in Xero, then close the client's period so nothing moves underneath you afterwards.
Explore furtherFor accountants and bookkeepers with UK property clients — practice stories will appear here when there are real ones to tell
The year assembles itself. You do the part they're paying for.
Talk to us about referring clients, or about how access works in practice.