Built for English letting agencies · Section 21 abolished · Audit-grade by default
The platform your property managers will actually use.
Compliance across your whole portfolio, a tenant comms layer that doesn't lose threads, and an evidence trail your solicitor will thank you for.
60-day free trial · Professional from 4+ tenancies · Volume pricing on 50+
The pain
Why running an agency on stitched-together tools breaks.
Your PMs use four tools and three WhatsApp groups.
Messages disappear into private chats. Evidence sits on someone's phone. Compliance gaps open when a PM is on annual leave — and the audit doesn't care whose week it was.
One audit gap puts the agency's standing at risk.
Propertymark, ARLA, the Property Ombudsman, and the new RRA enforcement regime all turn on records. Get caught short on one property and the question becomes how many more.
Section 21 is gone — your team's playbook needs rebuilding.
RRA 2025 abolishes Section 21. Every possession claim now runs through Schedule 2 grounds with 22 distinct procedures. The agency that has documented its way through this wins.
What PropFlow does for agencies
Four jobs that take 80% of your operations day.
Multi-property dashboard with statutory clocks per unit.
Portfolio-wide RAG status. 18 obligation types tracked per property. Reminders at 90/60/30/14/7/3/1 days. Assign per PM, surface per branch.
Explore FurtherMessages with 3-tab triage: Enquiries · Applicants · Tenants.
PMs claim what they're working on; the rest of the team sees what's open. No more lost threads in a private WhatsApp. Every message persisted, timestamped, attributable.
Explore FurtherOne-click Section 8 / Section 13 notices with audit-grade trail.
Pick the right ground from Schedule 2. Calculate the earliest possession date from s.8(4AA). Pre-fill tenant + property + tenancy details. Render court-ready PDF. Every notice logged.
Explore FurtherCourt-ready evidence pack — assembled, not built when needed.
Every notice, certificate, inspection, message, payment in one date-ranged PDF. Signed, timestamped, ready for the hearing bundle. Your solicitor stops calling at 6pm.
Explore FurtherYour tenancy paperwork
Curated document packs per tenancy. Locked at the head office. Signed in-app.
Your branches stop drifting from the canon. Your tenants sign without a third-party redirect.
Bundle your welcome letter, tenancy agreement, How-to-Rent acknowledgement, and intake assessment into one pack per tenancy. Head office publishes; branches use what's been approved — no override if locked.
Every document moves through draft → submit → approve → send → tenant acknowledge → finalise, with a full lifecycle audit timeline. Reviewer can return a doc to the drafter before it leaves the office. Tenants sign in the portal — no third-party redirect, no missing signature page.
- Multi-document packs per tenancy — branches use head office's canon
- Full document state machine: draft, submit, approve, send, acknowledge, finalise
- Reviewer approval gate before any document leaves the office
- Tenant signs in-portal — no third-party redirect
- Per-document audit timeline — every action, every actor, every timestamp
See it on your own portfolio — start free, scale when you're ready.
Or join the next live walkthrough — the platform shown end-to-end in 45 minutes.
The demand side
Find your tenants before your stock goes vacant.
Demand-side discovery — privacy by default, audited on every outreach.
Tell PropFlow which postcodes you cover. See an anonymised count of waiting tenants matching your coverage — market interest visible before you unlock any personal information.
Send invite-to-apply in batched, tier-gated sends. Tenants see the invite in their portal and apply with one click. Every outreach is audit-logged. Or browse the anonymised prospective-tenant pool and unlock contact details against your monthly quota — every unlock recorded.
- Anonymised match counts before any PII is unlocked
- Three-level postcode coverage — district, local authority, county
- Batched invite-to-apply — tier-gated, never spammy
- Tenant sees invites in portal; applies in one click
- Audit log on every contact unlock + every invite sent
A PM's morning
Two screens that take the stress out of the daily inbox.
Property managers spend their first hour on triage. PropFlow turns that into a 10-minute pass.
[ PM Messages — three-tab triage — screenshot Wave 1.5 ]
PM Messages — three-tab triage
Enquiries / Applicants / Tenants. Claim what you're working on; the rest of the team sees what's open.
[ Property detail — compliance + tenants + jobs — screenshot Wave 1.5 ]
Property detail — compliance + tenants + jobs
One screen, one tenancy, every relevant fact. PMs stop hunting across spreadsheets.
Trusted by letting agencies across England — customer logos and case studies land in Wave 2+
Pricing
Pricing that scales with the portfolio.
- Professional plan from 4+ tenancies — full multi-property dashboard
- Business plan for portfolios of 50–200 tenancies — multi-branch, multi-PM
- Enterprise for 200+ — quoted per portfolio, success manager included
- Annual billing saves 20% · Cancel anytime
Run an agency that's audit-ready by default.
Start a 60-day trial and grow with the portfolio — or join the next live walkthrough first.